Manchester International Festival seeks Executive Assistant

Closing Date: 22 May 2018

Manchester International Festival

Location: Manchester

Remuneration: £20,000-25,000 PA (based on experience)

Description

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For more details and to apply for this role please see our website.

Manchester International Festival (MIF) is the world’s first festival of original, new work and special events, staged every two years. From 2020, as well as producing a biennial festival, we will also run The Factory, a new state of the art building and producing organisation in the heart of Manchester.

Sat in the heart of the team, our Executive Assistant is an integral member of the organisation. We’re looking for someone who is organised, flexible, proactive and a good communicator to work at the heart of our Executive team in the essential support for the Managing Director and Chief Operating Officer.

Job Description & Duties

• Managing the diaries for the MD and the COO, and as part of this being the first point of call for meeting enquiries, prioritising and arranging all meetings

• Coordinating and drafting agendas, reports, papers and presentations and taking minutes/notes as required for internal and external meetings

• Supporting the MD and the COO with research into potential partners, suppliers, funders, industry associations and creating and managing the database for these relationships

• Enabling the efficient functioning of the company’s governance (the board and all sub committees) – including the Charity Commission and Companies House records and being the first port of call for board members’ information requests

• Carrying out general administrative and budget support tasks to support the administration of teams reporting to the MD and the COO

• Making travel and accommodation requirements

• Arranging petty cash and expenses requirements and claims

• Supporting the MD and the COO with their training and mentoring responsibilities

General

• Actively engaging with the organisation’s vision and policies regarding equal opportunities and diversity, artistic ambition, participation and engagement, health and safety, evaluation and monitoring

• Training and talent development will be central to the organisation as we approach The Factory. All job roles are expected to engage with our training and development activity, be willing to support our training programmes

• Any other duties that are commensurate with the post