Closing Date: 1 November 2021
Location: Clerkenwell, London
Remuneration: £24,579 (pro rata if less than full time)
Artangel has been producing exceptional art experiences in unusual places for over three decades, find out more about what we do on our website.
The team that makes these projects happen is small, creative, and driven. We all meet regularly and every opinion is heard and valued. Our roles are clearly delineated, but collaboration, respect, and mutual support are essential for the success of the extraordinary projects we produce.
We are receptive to tailoring roles to the working styles and strengths of different people and supporting our employees as their career develops at Artangel. As an organisation, we learn from our team’s perspectives and experience and we work to recruit people from diverse backgrounds to maintain this valuable insight.
Purpose of the Role:
The Administrative Assistant plays a central role supporting a team of 12 people and managing the daily functions of a busy office.
With multiple tasks and deadlines to manage, they must be able to effectively prioritise their work, communicate confidently and be efficient and organised.
Provide administrative support to the Co-Directors and other members of the team
Act as the first point of contact for enquiries and perform general office duties such as dealing with phone calls, post and deliveries and managing office cleaning, maintenance and stocks of consumables such as stationery
Provide basic IT support, liaise with IT support company and manage team-wide services such as Adobe, Google, Zoom, Trello and Slack
Maintain GDPR-compliant database (Raisers’ Edge) and Mailchimp lists
Set up ticketing on platforms such as Eventbrite and TryBooking and manage bookings and enquiries from the public
Assist Co-Directors with research and development of projects and provide additional support for specific projects
Assist Development Manager with events, guest lists and invitations
Skills and Experience
Working in a supporting capacity in an office setting
Undertaking research in a professional setting
Ability to manage or learn to manage databases
Ability to use or learn to use ticketing platforms
Computer literacy and ability to provide basic IT support
Ability to organise and prioritise multiple tasks and deadlines
Ability to learn new skills quickly and independently
Confident communication skills
Willingness to collaborate and work closely with a team
Attention to detail
Interest in working in the arts
Working for arts organisation of similar scale
Knowledge of database such as Raisers’ Edge or Mailchimp
Knowledge of ticketing platform such as Eventbrite or TryBooking
Knowledge of Adobe Creative Suite, Dropbox, Google Suite, Zoom, Trello and Slack
Experience of working in a paid or unpaid capacity in the arts
If you would like to find out more about the role, the current Administrative Assistant will be offering individual Zoom meetings for any questions you want to ask – please email firstname.lastname@example.org by Monday 25 October and you will be sent a link to book a meeting.
We know that recruiting people from diverse backgrounds encourages our team to be vibrant, creative and think differently. Our goal is for our staff to be reflective of the demographics of London. We welcome difference, be it ethnicity, religion, age, gender or gender identity, sexual orientation or disability. Any candidate who identifies as D/deaf, disabled or neurodivergent and who can demonstrate they have the essential skills and experience required for the role is guaranteed an interview.