Closing Date: 18 August 2021
Chichester Festival Theatre
Chichester Festival Theatre is renowned for the exceptionally high standard of its productions as well as its work with the community and young people.
CFT has a dynamic and collaborative working environment. Many of our departments are based in an open plan office wrapped around the Festival Theatre stage, with views onto Oaklands Park, ensuring we work closely together and establish strong and mutually supportive relationships.
The LEAP team creates and delivers a year-round programme of practical workshops, projects and events engaging all ages, abilities and backgrounds across West Sussex. Within LEAP we operate under three key strands: Community, Children and Young People, and Formal Education. Our work with children, young people, adults and older people engaged 176,797 people in 2020-21, including online work in response to coronavirus. Take a look at this work here.
The Heritage & Archive Coordinator will coordinate the heritage programme, including archive retention & website digitisation and will take responsibility for coordinating the volunteering programme.
The appointed person will support the Senior Community and Outreach Manager in the planning, facilitation and management of a range of events utilising CFT’s rich archive materials. They will also work collaboratively with members of the LEAP, Marketing, and Development teams, as well as with West Sussex Records Office.
• Implement and develop a three-year sustainability programme to ensure the Heritage Legacy is successfully implemented across the organisation and in line with LEAP and CFT’s strategic long-term aims
• Liaise with all departments to ensure that the archive retention plan is being maintained
• Coordinate volunteering ‘archive and digitisation’ activities
• Support the digital ambitions of the CFT by being aware of the medium and long-term aims of the organisation
Archive digitisation and online interpretation
• Manage and maintain storage and sorting of print, liaising with all departments to ensure future archive efficiency and maintenance of the archive retention plan
• Prioritise the clearing of archive materials at an off-site storage unit and complete this process within three months of start date
• Update and manage website archive
• Develop a three-year plan to ensure consistency of content to archive
• Manage and develop archiving digital content
• Work closely with West Sussex Records Office (WSRO) to maintain accurate and consistent listings of CFT’s heritage collections, ensuring any changes of location are noted in a timely fashion, and that records are properly safeguarded, both in their storage locations and while they are away from the organisation
• Work closely with Marketing in the planning and implementation of social media/ website presence linked to archive content
• Maximise opportunities for community participation and involvement in activities and events using themes within CFT Festival productions
• Devise and deliver events/practical activities using CFT archive as a stimulus Volunteers
• Supervise the volunteering programme within CFT’s agreed policy
• Organise and supervise activities linked to LEAP and other departments
• Work with the Senior Community and Outreach Manager to develop a more diverse volunteering programme
• Prepare volunteering data (hours and achievements) for Board and Arts Council reporting (including NPO data collating) and any other ad hoc reporting as necessary Advocacy
• Coordinate projects to maximise the usage of CFT archive content to engage with LEAP’s participants and the wider community
• Present CFT advocacy profiles for community groups as required
• Other ad hoc duties as required to maintain designated features and legacy of CFT’s archive
• Attend regular LEAP departmental meetings
• Develop relationships with local partner organisations to maximise potential to engage with CFT’s archive
RESPONSIBILITIES OF ALL STAFF MEMBERS
• Be aware of the work of the other departments in the achievement of CFT’s objectives
• Take an active part in communicating and co-operating with other staff and departments
• Follow guidelines, procedures and policies provided by the company in relation to financial management and personnel records
• Work in accordance with CFT’s Equal Opportunities policy
• Be aware of, and comply with, the rules and legislation pertaining to Health and Safety at work
• Take part in such working groups and committees as might from time to time be required for the fulfilment of departmental and/or CFT’s objectives
• Be an active ambassador for CFT, its aims, objectives and values
• Maintain a clean and safe working environment at all times
• Contribute to and be mindful of CFT’s environmental policy
This list of responsibilities is not exhaustive and the employee will be required to perform duties outside of this as operationally required and at the discretion of the Senior Community and Outreach Manager.
HERITAGE & ARCHIVE COORDINATOR
• Enthusiasm for working with diverse audiences
• Innovative and creative attitude towards community projects, outreach and engagement and archival content
• Management experience
• A team player able to collaborate, connect and work with others internally and externally as well as working on own initiative
• Knowledge of wordpress and understanding of CMS
• Motivated and proactive approach to work, with the ability to manage multiple priorities and deadlines
• Able to deliver work under pressure
• Highly organised with excellent attention to detail
• Good time management and prioritising skills
• High-level skills in computer literacy
• Experience of working in a producing theatre
• Experience of digital technology to support learning content
• A UK driving licence
• Working knowledge of GDPR
This post is part of Chichester Festival Theatre’s LEAP department and is based at Chichester.
It will also involve close liaison with West Sussex Records Office, Chichester.
Normal working hours are Monday to Friday, 10am-6pm, although some degree of flexibility will be required. The job will at times require unsociable working hours, including evenings and some weekends.